Terms and Conditions
Epirus Mountain Bike Challenge is Organized by Motorsport Club Albania, (supervised by Albania Mountain Bike Association) and registered at the Tirana Court of first instance, by court decision number 1045, dated 09.06.2004.
Booking to Epirus MTM Challenge you have to complete the Entry Form only in electronic way in the Event website.
To validate your booking you need to pay the Down-Payment of 500 Euro.
The entries are limited up to the organization logistics and hotel capacity.
With the booking the rider assumes:
- all the information given in the Entry Form is correct.
- accepts the Terms & Conditions rules and financial conditions of Epirus MTB Challenge
- he is fit and healthy enough to participate in the event and accepts the possibility of the risks of a mountain bike event, including personal injury, illness, inconvenience, and discomfort and accepts them, and accepts that they could produce unforeseen events.
"Epirus MTM Challenge 2023" have the following rates:
For one Rider and Bike
(First Rate: 1890 Euro)
From 01 July 2022 to 30 September 2022
(Second Rate: 2090 Euro)
From 1 October 2022 to 31 December 2022
Third Rate: 2390 Euro
(From 1 January 2023 to 28 February 2023)
2. CANCELLATIONS BY THE RIDER
To validate your Registration you have to make the Deposit of 500 euro.
This Down-Payment in NON Refundable at any time.
The rest of the amount is full refundable until 1 March 2023.
For cancellations after 1 March 2023, there is no refund.
For cancellation before 1 March, administrative fee of 7% will be retained and all the bank transfer fees will be paid by the rider.
There are no exceptions to this cancellation policy.
3. CANCELLATIONS BY EMTBCH
We reserve the right to cancel the Event before departure for any reason. In the event of cancellation, a full refund will be issued to the participant.
In the event that, prior to departure, we make any significant changes to the route or to hotels, we will, as soon as reasonably possible, notify you of available alternatives.
Cancellation due to a Force Majeure will hold the right to the Organization to keep all the deposits or payment done by the participant and transfer it in full to the new scheduled date.
From the first arriving day and every ride day there is a strict Timetable that the participant must follow.
Excessive delays or lack of care may include the participant to withdraw from a day or from the entire Event.
Such schedules are described on the TimeCard of every day.
EMTBCH reserve the right to change the time or the location of the day plan in case of weather conditions, hotel or bivouac location or other unpredictable causes make impossible the realization of a pre-scheduled program.
You understand that the amenities, lodgings, type of transport, route, schedule, and itinerary may change without prior notice due to local circumstances or events, which may include mechanical breakdown, flight cancellations, illness, strikes, political disputes, weather, border crossing problems, and other unforeseeable factors.
7. ARRIVING TO START
It is your responsibility to be ready to go to Ioannina for the starting of the Event, at the specific departure day and time. We are not responsible for any losses due to canceled or missed flights, changed flight itineraries, late arrivals, or early departures.
Compliance with Local Laws: Your additional responsibilities include, but are not limited to, strictly complying with all local laws, respecting customs and culture, assessing your abilities, respecting other trip members’ privacy, and if on a guided trip following the suggestions and advice of the organization. The decision of the Event Direction or local supplier is final on all matters that may threaten the safety or interfere with the well-being of the group or individual riders.
Tour Etiquette: During the tour, we have the right to remove anyone who we a) judge to be incapable of meeting the rigors and requirements of participating in the tour activities; or b) determine to detract from others’ enjoyment of the tour.
8. DIFFICULTY LEVEL
It is the customer’s responsibility to verify the degree of difficulty of the program that fits and whether it is appropriate to their capacities. Organization clarifies all the doubts and questions during the application and briefings but cannot be held responsible for the fact that the participant does not have the skills or physical condition to complete the activity.
9. PHYSICAL REQUIREMENTS
The demands of Epirus MTB Challenge require moderate skills and physical conditions. Good physical and mental conditions are essential for the enjoyment and safety of our the event. By agreeing to these Terms, you certify that you do not have any physical or mental health condition that would create a hazard for you or other Participants or affect other people’s enjoyment of the event.
We always give priority to the safety of all people involved in EMTBCH, riders, Orga team members or anyone who assists in organizing the activity. The equipment used in the events are approved and when the work requires is provided specific personal protective equipment. Track Assistants are trained in first aid or mechanical cycling. The rider of the event should respect the decisions and directions of the Orga Staf.
The locations and hotels chosen by Organization are carefully selected according to the characteristics of prepared routes are chosen based on proximity of the route, often the only option available. We favor sites that have a character and a special atmosphere, either by location, comfort, friendliness of the owners, or the rustic way they integrate into the landscape in order to provide a pleasant stay, adequate rest and activity. However, this is not always possible and sometimes to maintain the integrity of the route we choose the best opportunity available.
Given the limitations in the choice of accommodation for those traveling alone, there is not always available accommodation in single rooms, which is often necessary to share double rooms with other participants.
The accommodation is based on twin room configuration.
Single rooms are possible but not a guarantee and with an extra cost.
Since these routes are designed mostly in rural and natural areas, participants must accept that sometimes the type of accommodation can’t be chosen as we wish. Anyway, it is intended that any accommodation guarantees the best choice in town or village where the event chooses the bivouacs.
We choose the best and most typical restaurants in the places where we stay, thinking about the gastronomic satisfaction of our customers. Breakfast and dinner are always with a fixed menu but with many choices so you can choose a meal that suits you. During the activity, depending on the route chosen typical cafes or restaurants where we can indulge ourselves with the specialties of the region. When the activities are in isolated regions orga provides participants with a food supplement at the beginning of that day. If there is any specific need/restriction in your diet let us know when you confirm the trip so that we can satisfy you better.
Every day during the route will be minimum two Pit Stops with food and refreshments for the riders organized by the Epirus MTB. Approximal every 30 km there will be e refresh and food Pit Stop.
13. ASSISTANCE AND LOGISTICS
Transport of baggage or cases between hotel to hotel every day is done by the Organization. The rider must have the luggage ready before the start and put it in the designated place in front of the transport vehicle.
We recommend to never put in the luggage to be transported transport values such as money, credit cards, personal documents (identity card, airline tickets, etc.). Or any other document that its loss can lead to complications in the normal course of the journey. The organization is not responsible for the failure of this recommendation.
Do not put fragile objects in soft bags. The client must inform the organization if he has some object fragile and packs it properly.
It is the participant's responsibility to always have with him all the personal documents when crossing borders or when is necessary to show them.
Organization strongly recommends participants to obtain travel insurance that covers the countries the "Epirus 2023" crosses and this insurance must cover personal injury and emergency medical expenses. It is strongly recommended the coverage be extended to include cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Client.
Organization shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen while unattended by the client in public lounges or other public areas, whether onboard a vessel, bus, or other ways of transportation, publicly owned or operated by the Organization, are not reimbursable. Losses due to ordinary wear and tear, and other acts of God are not reimbursable. Organization cannot accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by the Event such as hotels, homestays, vessels, expedition vehicles, or any other mode of transportation. When obtaining travel insurance the Client must ensure the insurer is aware of the type of travel to be undertaken.
15. PERSONAL REQUIREMENTS
Our mission is to provide you the best vacation, so we will do everything to meet any special needs.
Just inform us in advance as possible.
16. TRAVEL DOCUMENTS
Pre-departure Documentation: After we receive your final payment, you will receive by email a variety of documentation, including suggestions for clothing, preparations, packing, and money. Also included will be confirmations, travel information, a release form if one has not yet been received, and an outline of what to expect on the tour. Please read these documents carefully as soon as you receive them and contact us or your travel agent if any information seems to be incorrect.
Passports and Visas: You are responsible for ensuring that all necessary travel documents are valid and effective and in your possession for the entire tour. You are responsible for passport requirements, and we suggest you plan early to apply for or renew a passport. You assume complete and full responsibility for checking and verifying any and all passport, visa, vaccination, or other entry requirements. You are also solely responsible for any adverse consequences resulting from missing or defective documentation. While we may provide information or advice on visas, vaccinations, climate, clothing, baggage, special equipment, etc. in good faith as a courtesy to you, we are not responsible for any errors or omissions as to the information provided.
17. USE OF IMAGES AND VIDEOS
Any client’s image, captured by the photographers or Organization Staff at any of our activities, can be used by Organization, in the illustration of promotional material and advertising companies such as brochures, slides, videos, and the Internet or social media media. Photos that clearly identify people are not marketed or made available for other purposes.
If you encounter any issue during your tour, you must promptly notify the Head of Organization and they will do their best to assist you to resolve the matter. Failure to notify us immediately may forfeit or reduce your ability to claim any future compensation or refund. Further, if you make any changes on your own without notifying us, as described above, you shall assume sole responsibility for any added costs you may incur and forfeit any potential refunds.
Organization and all its staff, act only in the capacity as an agent for the hotels, airlines, bus companies, railroads, ship lines, and/or any Supplier providing accommodations, transportation or other services to the Participant. The Participant is advised that Organization purchases such as transportation, hotel accommodations, meals, and other services from various suppliers who are not affiliated with the Organization. We make every effort to select the best suppliers of the aforementioned services, however, we does not control the operations of these agents and as a result, CANNOT BE HELD LIABLE FOR ANY PERSONAL INJURY, PROPERTY DAMAGE OR OTHER CLAIM which may occur as the result of any and/or all of the following: (1) the wrongful, negligent or arbitrary acts, errors or omissions on the part of the independent Supplier, its agents, its employees or others who are not under the direct control or supervision of The Organization; (2) defects or failures of any vessel, aircraft, vehicle or other instrumentality which is under the control of an independent Supplier; or (3) loss, injury or damage to person, property or otherwise, resulting directly or indirectly from any Acts of God, dangers incident to the sea, fire, breakdown in machinery or equipment, or wars (whether declared or not), hostilities, civil disturbances, strikes, riots, thefts, pilferage, medical epidemics, quarantines, or customs regulation, defaults, delays or cancellations or alterations in itinerary due to schedule changes, or from any causes beyond Organization’s control.
You agree that the sole remedy for any default by The Organization arising under these Terms shall only be the return of the paid tour cost. To the maximum extent permitted under applicable law, The Organization shall not be liable for any special, consequential, indirect, incidental or other damages arising out of these Terms, including lost profits, whether such damages arise in contract, negligence, tort, under the statute, in equity, at law, or otherwise, even if The Organization has been advised of the possibility of such damages. You expressly waive any right it may have to recover such damages. The foregoing shall not apply to Organization's gross negligence or intentional misconduct.
20. UPDATING OF TERMS AND CONDITIONS
We reserve the right to update and/or alter these terms and conditions at any time, and it is your responsibility to be familiar with them.
21. RESOLUTION OF DISPUTES
This Agreement is governed by the laws of Republic of Albania. You agree that any dispute concerning, relating, or referring to this Agreement, tour brochures, or any other materials that concern the tour, or the tour itself — whether such dispute arises in contract or in tort or otherwise — shall be litigated and determined, if at all, exclusively before a court of the Judicial District of Tirana-Albania.
Travel is an adventure for those who enjoy adventure travel is indicated for active and adventurous feel good with the discovery and the unexpected! Provide unique moments of conviviality, more direct contact with nature, good humor, and camaraderie, yet has very specific characteristics that can jeopardize your satisfaction. So we recommend that you inform yourself carefully about the degree of difficulty of the program intended to ensure that you have the physical and psychological level sufficient to participate. Do not hesitate, put all your questions! They can also occur in unexpected routes developed, changes to the environment, or unforeseen adverse weather conditions may necessitate changes in the program during the trip. Participants should have a positive outlook and be flexible enough to face these changes in a pleasant way.
Last update of Terms and Conditions: 1 of July December 2020